Microsoft Office 365 Word New Features and Tips for document formatting & mail merge

 Best Microsoft Office 365 Word Tips and Tricks to improve Productivity

Microsoft word  new tips help to you to avoid waste time. 

Microsoft word

• Keep an editor handy


















On the Home tab, choose Editor. To focus on the issues you care most about, click a correction or refinement type, like Grammar or Clarity. Then, use the arrows on the suggestion card to step through each issue.

• Edit in multiple languages











To check text in another language, select the text, and go to Review > Editor > Set Proofing Language, and then choose your language. Editor doesn't check for the same issues in every language. When it's checking more than one language, Editor lets you know which refinements are available for which languages.

• Translate text on the fly











In Word, select some text, right-click it, and then click Translate. Choose a language to see the translation. Click Insert to put it into your document.

• Format your document quickly





Want to copy the format of one object to another? Select the object, select Format Painter, then use your cursor to select the next object. Repeat this to apply it to more places.

• Get editing tips in Word

Need your work reviewed? Select Review > Check document. Check your spelling, grammar, and get suggestions on how to improve your text.

• We have the resume for you




Forget the formatting—use a template. Word has dozens to choose from. In Word, select File > New, type Resume in the search box, and then press Enter.

• One-click fixes for accessibility issues




Click Review > Check Accessibility to make sure your messages and documents can be read by people of all abilities. Available in all Office apps.

• Word and Outlook read to you , Hands full? No problem!



Let Word and Outlook read your documents and email messages aloud. Text is highlighted as its read.

In Word, open a document and select Review > Read Aloud. In Outlook, select a message and click Home > Read Aloud.

Special features of Microsoft office 365 word for documents formatting

• Page Setup

Page setup use to set of parameters. First you must click on layout tab to open page setup dialog box. Then You can also open the page setup dialog box through clicking on the small arrow in the bottom right corner of the page setup group.








Now you can change page margin, orientation, height, width, layout as do you need. Page setup is especially important for eBook writers because it effect for hole documents.

• Watermark

How to add a watermark to your word document 

• Click on the design tab and select water mark.
• Click on the custom watermark in watermark menu.
• Select text watermark radio button in the given dialog box and type the text you need for your watermark.
• you can do changes as you want (font, size, color, and layout)
• Finally click apply and ok buttons.

• Insert tabs your documents.

How to insert multiple tabs as above picture

• Go to home and select the paragraph dialog launcher.
• Select tabs, then you can see below tab box.







• Type a measurement in the Tab stop position field and click set button, then you can type again your second measurement.

Note: set button use for adding multiple tabs

• Select an Alignment as you want.
• Select a Leader as you like.

Note: If you want to delete tabs, click on clear button.

• After setting your tabs, click OK button

• Column

Using columns option in page setup group you can divide your document into columns as you want.

On the Layout tab click columns, then select and click on More columns.








How to create two columns section as above word document.

• Firstly, you must place cursor where the first paragraph ends.



• Next On the Layout tab click columns, then select and click on More columns.







Now you can see columns dialog box.

• Select two in “Presets” and click on “Line between”.

note: If you want columns of varying width, deselect the Equal column width.

• Click on "This point forward" in "Apply to"
• When a document contains more than one section, the “This point forward” option will apply the chosen layout to end of the current paragraph, across multiple sections if necessary.
• Finally click “OK” button
• When you finish typing first column of your document and you want to end that column there and start typing in the second column. To do that, you must insert a column break.
• Go to the Layout tab, click Breaks, and choose Column.

Mail Merge

When sending a document or letter to large number of people, it takes a lot of time to prepare that letter separately. Mail merge of Microsoft word is used to make the document easier to prepare and to prevent the lapse of time. Therefore, this mail merge is used to organize the information that changes in the article into a separate database file, type the common part that should be included in the article, and merge them all together for create documents.

Parts of mail merge document

1. Data Source (Address List)
2. Main Document(letter)
3. Merge Document (1+2)

How to create a mail merge document?

How to create a data source (Recipient information list)

• Go to “Mailings” tab
• Click select recipients in start mail merge group.
• Select type a new list.
• Then it will display new address list dialog box



• If you want, you can customize the fields in address list by clicking customize button.


To enter field is not here, click on the "Add" button and  click on the "Delete" button to remove unwanted field. “Move Up” and “Move Down” buttons can be used to change the position of field.

After customizing it you can enter data to the dialog box

By clicking “New Entry” button you can add another record to the list and by clicking “Delete Entry” button you can delete the records in the list.

• After entering the records click on "OK" button
• Then it will display save address list dialog box
• select the location to save the address list and give a file name and click save button.

How to create main document

Insert the field into main document.

• Go to mailing tab.
• Click “Insert Merge Field” option in write and insert field group.
• Insert the field one by one.



• After creating the main document save it in your folder

How to create merge document

• Open main document and go to mailing tab.
• Click on preview results option.



• Then you can see merge letter
• Using preview results group, you can navigate through the document by clicking arrows.
• After completing the merge document save it in your folder